To answer the ‘How does G Suite work’ question, let’s first understand what G Suite or Google Apps for Business is. Google Workspace is a package of cloud-based services for companies, organisations etc. These are apps that we’re probably all familiar with. It allows for:
- Collaboration
- Communication
- Storage
Gmail for Business: Professional vs. Free Email
The biggest advantage for a company or a business using G Suite is the use of the company domain name for a professional email address as opposed to the free version. With Gmail for Business, you can have amrita.k@yourcompany.com (professional version) instead of amrita.k@gmail.com (free version) for your entire team.
A professional email address:
- Gives your company visibility
- Makes communication professional
- Adds credibility to your communication
The G Suite package allows all team members on the yourcompany.com domain to access the apps in the suite.
Before I address the ‘How does G Suite’ question, let’s lay the groundwork with Cloud. ‘Cloud’ has been the buzzword in the industry for a while now and for good reason. IaaS, SaaS, PaaS have changed businesses, the way we function, communicate and more. Just to familiarize ourselves with what the Cloud is and what the terms IaaS, SaaS & PaaS mean, here’s a quick refresher course:
What’s the Cloud?
The Cloud is really a physical infrastructure with several servers that operate over the Internet to provision services or software with minimal effort.
IaaS: Infrastructure as a Service includes automated & scalable resources available on demand. Resources are provided through APIs. Cloud hosting & Cloud servers are examples of IaaS.
PaaS: Platform as a Service is the model of cloud computing that provides the platform on which softwares are developed & deployed. This includes operating systems, hardware, network infrastructure etc. An example of PaaS is Microsoft Azure.
SaaS: Software as a Service is the most popular of the cloud computing models. It’s services are provided over the Internet. Gsuite (also known as Google Apps) is an example of SaaS.
Now, moving on to how Google Apps work.
How does G Suite work?
As mentioned earlier, G Suite is a SaaS application. These apps are accessible remotely, over the Internet. Some of the apps included in G Suite are:
Once a company or a business buys a G Suite package, they can use these apps to work better, faster & easier as a team by sharing documents, scheduling meetings on Calendars, meeting together on Hangouts & more.
Why G Suite for Businesses?
G Suite is especially suited for businesses due to the sheer nature of companies – large team members, multiple collaborations, daily communications & more.
Here are the advantages G Suite brings to businesses:
- 30GB storage: The abundance of storage space across the apps powered by Google’s cloud platform allows for multiple collaborations
- 99.9% uptime guarantee: Never lets your business down
- Email-on-the-go: Because G Suite is a cloud application, it is accessible from anywhere and on any device so business never suffers
- Secured by Google: G Suite’s multi-factor authentication & strong encryption makes sharing data over the Internet and storing data at data centers completely safe
- 24/7 support: Google’s round-the-clock support is always accessible
- No Advertising: G Suite is completely ad-free so no more annoying ads to interrupt you
- Real time: Any changes on documents, sheets, forms are all recording in real-time leaving no delays
Conclusion + New G Suite Updates (Bonus!)
From personal experience, I can vouch for G Suite. We use it at our workplace & since I work with multiple teams & especially with text content, Google Docs has made editing, suggesting & collaborating simpler and quicker.
Before I conclude, let me leave you with a few recent updates from Google for G suite:
- Security for Android wear users: Android wear, although great for professionals to have updates on their watch, has been a concern for business managers who see a potential data security threat. Google has addressed this issue by giving G Suite managers more security to their company data accessibility on Android wear.
- Google calendar & Microsoft Exchange compatibility: Google added improvements to allow users of both Google Calendar and Microsoft Exchange to view a colleague’s schedule.
- Whitelisting third-party apps with G Suite: Google has granted G Suite managers the ability to allow & manage third-party apps that team members wish to use along with G Suite apps.
We hope we’ve answered your ‘How does G Suite work’ question. Use G Suite yourself? We’d love to hear what you think in the comments section below.
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